Events & Communities Manager

This is a key role within the organisation serving our substantial events programme and supporting our volunteer communities. The role requires someone who is a self-starter and has a logical and methodical approach to work as well as experience of running profit-making events including programme writing. The ability to work with a range of people at all levels is crucial to success in this role. The post holder will be the key liaison between the NI and its volunteers who are proactive and an integral part of the organisation’s success.

Main Duties

• Work with organising committees to develop technical events that deliver CPD opportunities to members and contribute to our events income.
• This will include event management functions such as:
  • Write/contribute to event programmes
  • Source, book and liaise with venues and other event suppliers including our venue finder service
  • Secure all event sponsorship/exhibitor packages and ensure fulfilment of all terms
  • Take overall responsibility for the production of materials relating to the event (in association with the Marketing and Communications Manager)
  • Overseeing the production of all pre-event preparation including sending out joining information and tickets, preparing event materials including name badges and printed material by the Events Officer.
  • Oversee all post-event logistics and reconciliation including circulating presentations, feedback surveys, event write-ups and lessons learned.
• Assist branches and the YGN with the preparation for approval of their event budgets.
• Maintain oversight of all events budgets to ensure they are meeting targets.
• Work with the Marketing and Communications Manager for all event promotion activities, ensuring that all channels to market are utilised to best effect including website, newsletters, mailing lists, social media and partner organisations.
• Work with the Events Officer to ensure bookings are processed efficiently, event payments are collected on time and appropriate actions are put in place if required.
• Manage the event reporting cycle for the CEO and report on any unexpected variances/early warnings and potential cancellations monthly. Enable recovery planning where appropriate.
• Act as secretariat to all organising committee meetings as the first point of contact for the executive team on events.
• Provide active support at key NI conferences and exhibitions including the annual Volunteer Forum.  This could involve occasional UK travel.
• Liaise with NI Communities (branches, SIGs, YGN) primarily for the purposes of their localised events (dinners and seminars/conferences) but also for general Keep in Touch purposes.
• Develop the NI’s Special Interest Groups in serving their purpose and terms of reference.
• Ensure that SIG outputs are within NI standards for publication and ensure all content is vetted before publication.
• Oversee the development and use of NI Connect (our community platform) for encouraging discussion and sharing of content within the SIG communities.

Key skills and responsibilities

Essential

• At least three years’ experience of working in an events role.
• Experience of managing a significant budget and being wholly responsible for its delivery.
• Able to manage projects to deadlines and to manage a number of tasks simultaneously and autonomously.
• A confident attitude, willingness to learn, and enthusiasm to take on new tasks as needed.
• Negotiating and people management skills.
• Able to work in a small team with minimal direction.
• Self-starter.
• Excellent IT, written and verbal communications skills.

Desirable

• Knowledge of the nuclear sector would be a strong asset in this role
• Experience of managing CRM systems, websites and creating and updating content
• Experience of writing promotional materials
• Experience of working within a membership organisation
• Excellent customer service skills

 Reports to: CEO

Salary: c.£35k + performance-related bonus

Benefits: Option for Compressed Working Scheme (70 hours over 9 days), pension, private medical insurance and death in service benefit, day’s leave for birthday.

The NI strives to be an equal opportunities employer and provide positive working conditions. This is a wholly remote role which could be carried out anywhere in the UK with monthly travel to London for team meetings. In addition we operate a Compressed Working Scheme (9-day fortnight) for full-time staff to enable maximum flexibility of working conditions.